Corporate and MICE Travel in India
Meetings, incentives, conferences and exhibitions run better when the travel is planned well. We manage flights, hotels, venues, transfers and activities for company groups of 20 to 500 delegates, in India and abroad.
Corporate and MICE Travel in India Overview
MICE stands for meetings, incentives, conferences and exhibitions. A good MICE trip gets people there smoothly, puts them in the right hotel, runs the programme on time and leaves them with a good memory. Popular destinations in India include Goa, Jaipur, Udaipur, Kerala, Andaman, Rishikesh and Jim Corbett, and abroad Dubai, Singapore, Bali, Thailand and Sri Lanka are common choices.
We act as the travel and logistics partner for HR, sales and admin teams. We prepare a proposal with venue options, hotel rooms, meeting halls, delegate flights and trains, airport pickups, local transport, team activities and gala dinners. We can book a welcome desk and a trip manager on site, and give you a single contact and a final report. Our corporate team also handles smaller offsites and team outings.
Custom quote based on delegates, nights, hotel category and the programme. Itemised proposal in writing
Top Destinations for Corporate Events and Incentive Trips
Goa
Resorts with meeting halls, beach team activities and gala dinners. Easy flights from most cities.
Jaipur and Udaipur
Heritage hotels and palace venues for conferences and incentive dinners.
Kerala
Backwater resorts and houseboat team days. Good for relaxed offsites.
Andaman Islands
Beach resorts and water activities for incentive groups, with flight planning needed.
Rishikesh and Jim Corbett
Outdoor team building, rafting, camps and wellness days near Delhi.
Dubai and Abu Dhabi
Large convention venues, desert dinners and shopping. Popular for incentive trips.
Singapore and Malaysia
Modern meeting venues, theme parks and city tours. Good for conferences and rewards.
Bali and Thailand
Resort venues and team activities for incentive groups, with excellent value.
Corporate and MICE Travel in India Price Details
Every corporate event is different. We send an itemised proposal after we know your goals, dates and delegate numbers.
| Service | Corporate and MICE travel planning and execution |
|---|---|
| Group size | 20 to 500 delegates |
| Cost basis | Custom quote per delegate, with itemised lines |
| What drives cost | Destination, season, hotel category, nights and activities |
| Payment | Milestone based. Terms are written in your proposal |
Venue hire, AV, catering and entertainment are set by venues and vendors. Peak dates and long weekends cost more. GST and applicable taxes are shown in the proposal.
Corporate and MICE Plans by Format
Every plan can be changed. Send your dates and we will reply with a quote.
| Event | Duration | What is arranged | Price |
|---|---|---|---|
| Team outing | 1 Day | Venue, transport, activities, lunch | On request |
| Corporate offsite | 2 Days / 1 Night | Resort stay, meeting hall, team activities | On request |
| Conference | 2 to 3 Days | Delegate stay, venue, transfers, registration desk | On request |
| Incentive trip in India | 3 to 5 Days | Resort stay, activities and a gala dinner | On request |
| Incentive trip abroad | 4 to 6 Days | Flights, visas, stay and activities | On request |
| Product launch or exhibition | 2 to 4 Days | Travel, stay and logistics for the team | On request |
How We Plan Your Corporate Event
A clear plan from brief to final report. Time lines depend on the size and place.
MICE Services We Offer
Meetings and Offsites
Boardroom or resort meetings with AV, stay and meals.
Incentive Trips
Reward trips for top performers in India or abroad.
Conferences and Seminars
Delegate stay, registration desk, venue and transport.
Exhibitions and Launches
Travel and stay for event teams, with local logistics.
Team Building
Rafting, treks, games and challenges, led by trained facilitators.
Corporate Travel Management
Flights, hotels and cars for employees on a regular basis.
Places We Cover
Best Time for Corporate Events in India
| Months | Conditions | What to expect |
|---|---|---|
| October to March | Pleasant | Peak season for most destinations. Book venues and rooms early. |
| April to June | Hot | Hill stations, Kerala hills and overseas places are better. Avoid outdoor events in the plains. |
| July to September | Monsoon | Low season with good rates. Indoor conferences and Kerala work well. Check the weather for outdoor events. |
| Abroad | Season based | Dubai from November to March, Bali from April to October, Singapore all year. |
Long weekends and holidays raise prices and fill hotels quickly. Fix dates early.
Delegate Travel and Logistics
| Service | Details | Notes |
|---|---|---|
| Group flights | Domestic and international | We book group fares and manage names, changes and baggage. Date and name changes follow airline rules. |
| Trains and buses | Domestic | Group train blocks and coaches for nearby cities and offsites. |
| Airport transfers | Pickup and drop | Arrival waves are planned with vehicles and a welcome desk. |
| Local transport | Cars and coaches | Vehicles for venue, sightseeing and activities. Size depends on the group. |
Travel times, distances and schedules are approximate and change with weather, traffic and local rules. Please verify before you travel.
Documents and Approvals for Corporate Travel
| Item | Details |
|---|---|
| Delegate list | Share names as per ID, dates of birth and contact numbers early. Changes after ticketing may cost more. |
| Visa | For international events, we share the visa checklist and timeline, and can coordinate group visa submissions. |
| Company approvals | Share your travel policy, hotel category and cost limits. We follow your approval workflow. |
| GST invoice | Provide GST details for invoices. Our proposal shows taxes clearly. |
| Insurance | Consider group travel insurance for delegates, especially for overseas events. |
Visa rules, tax rules and venue terms change. We confirm them in the proposal and update you before booking.
Package Inclusions and Exclusions
What We Handle
- Venue and hotel shortlist with itemised proposal
- Room block and meeting hall coordination
- Delegate flight, train and bus booking support
- Airport pickups and local transport
- Team activities and gala dinner arrangements
- Welcome desk and on site trip manager
- Final report with cost summary
What Is Not Part of Our Fee
- Venue hire, AV and catering unless added to the quote
- Delegate airfare unless added to the quote
- Visa fees and insurance
- Alcohol and entertainment licences
- Personal expenses of delegates
- Changes after cut off dates, which may cost extra
Inclusions can be changed to suit your plan. The final list is written in your quote.
Tips for Planning a Corporate Event
- Fix the purpose first. A conference, an incentive trip and a team outing need different venues and plans.
- Book early. Large rooms and group flights are limited. Peak dates sell out 6 to 9 months ahead.
- Collect data early. Names as per ID and food needs save last minute changes.
- Keep a backup plan. For outdoor events, plan an indoor option in case of rain.
- Plan arrivals in waves. Spread pickups and use a welcome desk so that delegates do not wait.
- Set a change cut off. Agree a date after which names and rooms cannot be changed without cost.
This is a likely plan. The tour manager may adjust it for weather, schedules or local rules.
FAQs for Corporate and MICE Travel in India
What does MICE stand for?
MICE stands for meetings, incentives, conferences and exhibitions. It covers business travel and events for companies.
How many delegates can you handle?
We handle groups from 20 to 500 delegates, with a trip manager and a welcome desk.
Do you plan corporate events abroad?
Yes. We plan trips to Dubai, Singapore, Bali, Thailand and other places, with visas, flights and stay.
How much does a corporate event cost?
Cost depends on the destination, delegates, hotel category, nights and activities. We send an itemised proposal after your brief.
Can you arrange team building activities?
Yes. We arrange rafting, treks, games, workshops and bonfire evenings, led by trained facilitators.
Do you book flights for delegates?
Yes. We book group flights and trains, and manage names and changes as per the airline rules.
Can you give GST invoices?
Yes. Share your GST details and we issue proper invoices with taxes shown.
Can you manage regular corporate travel?
Yes. We handle flights, hotels and cars for employees. Speak to us about a corporate account.
How early should we start planning?
Start 3 to 6 months before for a conference or incentive trip. Large groups and peak dates need more time.
What happens if the number of delegates changes?
We agree a cut off date in the proposal. Changes before it are managed as per the hotel and airline rules.
Why Book Corporate and MICE Travel with IndiaPackage
- 15+ years of experience in group travel and international packages.
- Group travel strength. We handle large groups, hotel blocks and transfers.
- Itemised proposals. Clear costs, taxes and terms in writing.
- 24x7 support on +91-99111 77951 during your event.
Explore More Experiences in India
Planning a corporate event?
Share your travel dates, group size and budget. We will reply with a clear quote and a plan.